A Typical Proctoring Software Package

What is Proctoring?

Proctoring allows for examinations and testing to be conducted remotely. The proctoring features allow for a fair method of monitoring to be conducted to try to eliminate the prospect of students cheating during a remote examination.

There are three primary features that will monitor student activity during the examination period: Audio recording, video recording and desktop recording. These features allow for all of the student’s activities to be recorded. Audio and video are used to monitor the student’s physical activities and the desktop recording will monitor the student’s computer activity. This allows for a reasonably controlled environment to minimize the possibility of cheating.

The audio and video features simply record any activities through external microphone and video camera devices. When a proctoring session is commenced, the proctoring feature will record and sound and video captured through the devices.

The desktop recording feature records the student’s computer screen activity. This feature records the desktop activities of the student to ensure that the student does not access any websites and does not copy and paste any material into their exam or test solutions.

How to use Proctoring

The proctoring feature has been designed and implemented to be an extremely easy feature to use. To access the proctoring feature, you simply click on the “Proctoring” icon in the Electromeet program. The proctoring icon is located at the top left of the program and the icon looks like a business man in a suit. The location of the proctoring icon can be seen in the figure below.


Figure 1: Location of the Proctoring Icon

Once the proctoring feature has been successfully accessed, the feature should appear as seen in the figure below. The figure below shows all the available features of proctoring. The proctoring features are easy to use and are designed such that a session can be recorded and uploaded for inspection. The proctoring session firstly needs to be configured to allow for the recording to be conducted properly. In order to see that the features are behaving properly and are configured to the proper external devices, the student will simply click on “Start preview” to check that everything is in working order. The location of the start preview button can be observed in the figure below since it is highlighted in a red box. The start preview button enables the microphone and video to ensure that they are in working order and communicating to the proctoring feature.


Figure 2: The Proctoring Feature

If the preview does not provide the required result, then further configuration needs to be conducted. In most cases, the output devices have been incorrectly selected. The proper video and audio devices can be selected by selecting the appropriate devices via the drop down arrows displayed in the proctoring screen. The configuration of the devices includes webcams, microphones and speakers. The applicable drop down boxes can be observed in the two figures below. To check that the configuration is correct, another start preview can be conducted to check that the selected devices are communication to the proctoring feature.


Figure 3: Camera Configuration


Figure 4: Audio Configuration

To end a preview, you can simply press the “Stop preview” button as observed in the red highlighted icon in the figure below. Once the configuration is successful, you can commence testing. This is simply done by selecting the green highlighted icon in the figure below. Once you select “Start test,” the video, audio and desktop activities will be recorded. This feature is really easy to use, for a student only needs to click on start test and the proctoring feature will enable all of the recording functionality in the background of the feature.


Figure 5: Start Test and Stop Preview

Once a student has finished their examination they need to click on the “Stop test” button. It is in the same location as the “Start test” button. At the completion of a recording, the session will be added to the recording list on the left hand side of the proctoring screen. A list of recordings can be observed in the figure below. The recording is automatically added to the list once the stop test icon is pressed. Once the recording has been ended, the student will need to upload their test for review. Once again, this is an extremely simple task to do where the student only needs to click on the “Upload” button to send their recording away for monitoring. The location of the upload button can bee observed in the figure below.


Figure 6: Uploading the Recording